Capacities Mac Workflow

Posted on August 17, 2023 | 0 comments

I’ve recently started using the fantastic Capacities as my main note-taking/PKM tool.
Update: Switched to Reflect.

As always, I look for ways to do things faster using Alfred and Keyboard Maestro.

Here are some custom shortcuts/workflow I set up for working with Capacities’ macOS desktop app a bit quicker and more efficiently.

F2 – Bring up/Switch to Capacities
F3 – Create a new object in Capacities
F4 – Search in Capacities
⌘⇧U or ⌘⇧E – Save the current page as a weblink in Capacities
Append to Daily Note in Capacities via Alfred
Search in Capacities via Alfred
⌘[ and ⌘] – Go back and forward in Capacities
⌘H – Today’s Daily Note in Capacities
⌘N – New content in Capacities

F2 – Bring up/Switch to Capacities

F3 – Create a new object in Capacities

F4 – Search in Capacities

⌘⇧U or ⌘⇧E – Save the current page as a weblink in Capacities

You may have to adjust this if you have an object type that starts with W beside the default Weblinks.

If you use Safari instead of Google Chrome, replace %ChromeURL% with %SafariURL%.

Append to Daily Note in Capacities via Alfred

dn <your message>

Go to Alfred settings → Features → Web Search.

Add a new custom search.

Search URL:

capacities://x-callback-url/appendToDailyNote?x-source=Alfred&x-success=Alfred://x-callback-url/response&x-error=Alfred://x-callback-url/error&content={query}

Search in Capacities via Alfred

This setup passes the search term from Alfred (ns <search term>) to Keyboard Maestro. KM then brings up the Command Bar in Capacities and pastes the input in.